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The 7-step Process of Email Verification Services 

email hygiene services

The 7-step Process of Email Verification Services 

The 7-step Process of Email Verification Services 

Putting together a contact list for email marketing involves more than just collecting email addresses. Before you start sending out emails, you should make sure you have everything you need. If your email isn’t being delivered, check to see if the address you entered is correct or if the company you’re attempting to reach uses a catch-all address. This will have a detrimental effect on your overall bounce rate. This is where the use of an email verification service comes in.

This article will describe what email verification is, how an email verification service operates, and why and how you should make use of it.

Once an email address has been verified, what exactly happens next?

A valid email address is one that is currently being used, and this may be proven by doing an email verification check. It is connected to a real domain and can therefore send and receive messages.

A genuine email address will have a green checkmark next to it, whereas an invalid one will have a red X.

The email address is active and has been confirmed as correct.

Accept-all, indicating that it is not a catch-all email address.

Invalid—the email address has not been confirmed, and all emails sent will be returned.

A Step-by-Step Guide to Email Verification

The platform you’re using will determine how the system verifies your email address. Overall, there are a number of algorithms and system checks that overlap to make sure that the validation model is better and more accurate. For the most reliable results and reliable email delivery, the Sales.Rocks email verifier makes use of the underlying email verification method.

The 7-step email verification procedure consists of:

Check your syntax.
The email address consists of two components delimited by the at symbol (@): the local component and the domain component. Regular syntactic errors are also inspected for correctness.

Check for gibberish.
An indication of online fraud is a seemingly random character placement in an email address.

Verification of the domain name
The domain you entered is correct, and it is active and being used. In addition, we verify if the provided email address is a webmail (Google, Outlook, or Yahoo) or an enterprise domain email.

Wasteful email verification
This URL is associated with a temporary email address provider (also known as an ESP).

Catch-all verify
With a catch-all policy activated on a dedicated server, all incoming messages will be delivered there. Emails containing typos or other obvious mistakes will be returned as undeliverable. Using a catch-all email account is a good way to filter out unwanted messages (mainly spam).

Verifying the MX Zone File
The ability to receive emails is contingent upon the existence of “MX records” for the domain. This test makes sure that the email address given is linked to a live, accessible domain that has been registered and hosted correctly.

Security for SMTP Messages (Server Ping)
Trying to contact an email address by sending a “ping” to test its availability for email communication (Among the most trustworthy and efficient means of confirming an email address.)

Why email confirmation is crucial

Perhaps you’re still wondering why it’s important to check your email.

Before sending any email, you should always double-check the addresses. Here are four reasons why:

1. Always update your data
Information, like anything else, grows old and irrelevant with time. When people leave their jobs, firms merge, or domain names expire, the information stored in your database becomes obsolete. From the data platform’s point of view, this leads to wrong information and unhappy customers.

Because of this, it is important to check emails often to make sure that the contact information in your CRM is correct.

2. Deliverability of emails
Using an email verification service, you can weed out all the fake addresses and just message the ones that lead to actual customers. Thus, your open rate will increase and your bounce rate will remain low.

3. Minimal bounces
It’s crucial to monitor your email’s bounce rate. Sending emails to an incorrect address will harm your conversion rate in the long term. Both your account and your domain’s reputation will suffer as a result.

4. Keep up your domain’s reputation.
As a result of a high bounce rate and poor email deliverability, a low domain reputation is an indicator of spam. However, you can prevent such issues by utilizing email verification to check the validity of prospective email addresses. Because of this, forward rather than backward thinking is recommended.


If you are looking for a reliable email hygiene services, then visit

Ehygienics offers a variety of services to help you keep your mailing list clean and up-to-date. Our team of experts works tirelessly to ensure that your lists are always accurate and up-to-date. We are able to do this because we have access to the most updated databases in the industry. Our database experts will work with you directly on your project so that we can guarantee our results meet or exceed your expectations.

If you’re looking for a company that will give you peace of mind while also helping to keep your business running smoothly, then look no further than Ehygienics!

Contact now for more info.

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